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Education Library Assistant (Library Assistant 3)

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SALARY:                     $14.07 hourly. Actual salary will reflect selected professional’s experience and credentials


Requisition #:         0906188


                  DEADLINE DATE:      August 18, 2014



Normal work schedule is Fall-Spring: Sunday-Thursday, 1:00pm-10:00 pm.; Summer C: Mon.-Thurs., 9:00am-6:00pm, Fri., 8:00am-5:00pm; Hours will vary during Intersession periods to Monday-Friday; 8:00am-5:00pm



This full-time position is in the Education Library and coordinates Education Library Services during evening hours.  The Library Assistant III provides research assistance, manages technical operations for serials collections, handles reports, appeals, and refunds related to circulation fines, and assists with website maintenance and development. 


Provides reference assistance as scheduled, including assisting the librarians with bibliographic training sessions, providing tours and other assistance as needed.  Provides online chat reference assistance through a weekly shift on the Ask a Librarian program.  

Responsible for closing the Education Library, Sun.-Thurs. at 10:00pm during the Fall and Spring semesters; Mon.-Thurs. at 6:00pm and Fri. at 5:00 pm during Summer hours. Supervises day-to-day operations of the circulation desk area.  This includes extensive interaction with the public, the student staff and close communication with Access Services staff in all other UF Libraries.


Check-in of the new periodical issues in the Aleph system.  Verifies accuracy of periodical records and notes changes to be sent to Serials Cataloging or Acquisitions.  Communicates directly and regularly with the serials staff in the main library regarding serials procedures and policies.  Identifies materials in need of repair, performs minor repairs and processes the remaining materials to send to Conservation office.  Performs regular examination and evaluation of the periodical and other collections holdings for the purpose of recommending titles to the librarians for weeding, removal to storage, etc.


Handles all problem reports and daily operations reports, as well as assisting in the reconciling or crediting of patron fines or fees. Handles traces in conjunction with other supervisory staff.   Re-certifies annually FERPA and Privacy of student records to continue needed access to the Registrar/PeopleSoft student records system.  Maintains current awareness of all electronic procedures and policies that pertain to Access Services.  Maintains accurate records and statistics, in conjunction with the other Library Assistant 3.


Maintains current awareness of issues concerning security, facility maintenance and equipment maintenance.  Assists with the interviewing and selection of the student assistant staff.  Responsible for the normal scheduling of student assistant staff, ensuring student staff coverage during semester breaks.  Responsible for daily Payroll Approval for all student assistant employees.  Assists with the training of all student staff, especially in regard to our electronic library management system


Assist with the maintenance/updating of the Education Library student assistant LibGuide and online training modules and other library webpages or social media as needed.


Participates in staff development and training opportunities, serves on relevant committees as appointed and contributes to the formulation of Education Library policies and procedures.  




High School diploma or GED and 4 years of library or related clerical / customer service experience; or a Bachelors degree and one year of library or related clerical/customer service experience.



    Familiarity with web page development;

    Experience with automated library service;

    Excellent verbal and written communication skills;

    Experience with diversified staff and with the general public;

    Ability to work independently and adapt to changing priorities;

    Ability to set priorities;

    Excellent organizational skills;

    Supervisory experience.

Application Process


The University of Florida is an Affirmative Action, Equal Opportunity Employer and encourages applications from women and minority group members. We are dedicated to the goal of building a culturally diverse and pluralistic environment; we strongly encourage applications from women, members of underrepresented groups, individuals with disabilities, and veterans. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: http://www.hr.ufl.edu/job/datacard.htm. This information is collected by the University of Florida's Office of Human Resources to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.




If you are interested in this position please apply online at http://jobs.ufl.edu/postings/54840




For further details about this position please contact Tina Marie Litchfield at (352) 273-2595.



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