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Manuscripts Processing Archivist

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(NOTE: The application deadline is September 8, 2014 or until the position has been filled.)

Reporting to the Head of Manuscripts Processing, the Manuscripts Processing Archivist arranges and describes archival material that is a part of the Louisiana and Lower Mississippi Valley Collections.  The Manuscripts Processing Archivist assists in the implementation of EAD and archival management software and participates in projects to revise, edit, correct, and digitally publish legacy finding aids.  He or she provides public services at Special Collections service points and participates in outreach efforts, digitization projects, and exhibition preparation as appropriate, and other duties as assigned.





50%   Performs preliminary and full processing of manuscript collections; researches historical and biographical information relevant to the collection; creates finding aids and MARC cataloging records utilizing knowledge of standards including Describing Archives: A Content Standard (DACS), EAD, MARC, LCSH, LNAF, and other appropriate thesauri & authority lists used for indexing archival descriptions. Identifies and carries out rehousing and preservation treatments as needed.




35%   Assists in the implementation of EAD and archival management software; encodes EAD finding aids using oXygen XML editor; and participates in projects to revise, edit, correct, and digitally publish legacy finding aids




15%   Performs advanced-level reference work to assist researchers in identifying and using Special Collections and other library materials.  Interprets and enforces library policies for the security and administration of the collections.  As appropriate, collaborates with the Exhibitions Coordinator to mount exhibitions that highlight Special Collections’ holdings and with the Head of Digital Services to publish manuscripts in the digital library, and participates in in-person and online outreach efforts. Contributes to blogs and social media tools to raise public awareness of newly processed collections.


·       At time of employment, the successful candidate must have earned a Master’s degree from an ALA-accredited library program with a concentration in archival studies or management (equivalent work experience may substitute for concentration).
·       Minimum of the equivalent of 1 year full time experience processing, arranging, and describing archival and manuscript materials.
·       Knowledge of archival theory, practice, and national and international standards and best practices that govern the arrangement and description of primary source materials. 
·       Strong awareness of information technologies appropriate to archives, including born-digital materials, and high comfort level with common office software applications
·       Willingness and ability to research and apply new technologies
·       Strong commitment to technical services in support of public services.
·       Experience creating EAD finding aids
·       Knowledge of archive management software (ArchivesSpace, Archon, Archivist’s Toolkit, or similar).
·       Experience providing reference assistance in an archives, historical society, special collections, or academic setting.
·       Demonstrated experience using minimal processing (MPLP) techniques.
·       Knowledge of Louisiana and American history, particularly the American South, and related disciplines and research methodologies.
·       Reading knowledge of French or Spanish.
·       Basic knowledge of preservation techniques.
·       Able to work in a dusty environment and to lift and move 30 pound boxes.




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