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SPEC Kit 341: Digital Collections Assessment and Outreach (August 2014)

This SPEC Kit investigates what methods ARL member libraries use to maintain the relevancy of their locally curated digital library collections, and to continue to sustain, grow, capture return on investment, and enhance existing resources through outreach and assessment. The publication also explores current practices for integrating digital resources into the research, teaching, and learning environment. This SPEC Kit includes examples of digital project selection criteria, outreach and assessment guides, assessment reports, marketing plans, lesson plans, job descriptions, and works created with material from digital collections.

 This publication is available for purchase in both print and online versions. Download the spec-kit-purchase-options-2014.pdf for complete pricing and purchase options information.

Link to the online SPEC Kit 341 on the ARL Digital Publications website.

 
 

SPEC Kit 338: Library Management of Disciplinary Repositories (November 2013)

This SPEC Kit examines the ways in which research libraries are involved in the administration of disciplinary repositories. It explores the disciplinary scope of the repository, collection policies, funding models, assessment practices, and staffing, among other information. The SPEC Kit presents case studies of 12 disciplinary repositories that are managed entirely or in part by a library and includes examples of web pages for each one that describe the repository content, features, policies, organizational structure, and how to submit resources

This publication is available for purchase in both print and online versions. Download the spec-kit-purchase-options-2013.pdf  for complete pricing and purchase options information.

Link to the online SPEC Kit 338 on the ARL Digital Publications website.

 
 

Searching for Sustainability: Strategies from Eight Digitized Special Collections

Searching for Sustainability report coverA report and eight cases studies by Nancy L. Maron, Sarah Pickle, and Deanna Marcum. Published November 2013 by ARL and Ithaka S+R. Funded by the Institute of Museum and Library Services (IMLS).

The report aims to address one of the biggest challenges facing libraries and cultural heritage organizations: how to move their special collections into the 21st century through digitization while developing successful strategies to make sure those collections remain accessible and relevant over time.

Report (PDF)

Case studies:

See also the video of the January 2014 web seminar with ARL, Ithaka S+R, and speakers from the eight case studies presented in the Searching for Sustainability report.

 
 

Research Library Issues, no. 283 (2013): Special Issue on Mainstreaming Special Collections

Research Library Issues (RLI) no. 283 is a special issue on aligning, integrating, and mainstreaming special collections into broader library operations, guest edited by ARL visiting program officer Lisa Carter of the Ohio State University.

RLI 283 includes:

 
 

SPEC Kit 337: Print Retention Decision Making (October 2013)

This SPEC Kit examines research libraries’ print retention decision making strategies related to storage of materials in three different types of facilities or circumstances: on-site, staff-only shelving, remote shelving, and collaborative retention agreements. The survey also examined the decision making and practices surrounding the deaccession of library material. For each retention or deaccession strategy, the survey includes questions on the on-going or project-based nature of the work, the involvement of stakeholders, the selection process and criteria for materials to be retained or deaccessioned, the communication strategy with internal and external audiences, and the responses from the libraries’ internal and external audiences to these endeavors. The SPEC Kit includes examples of collection management policies, on-site, off-site, and collaborative shelving strategies, last copy agreements, and procedures for retrieving materials from storage.

This publication is available for purchase in both print and online versions. Download the spec-kit-purchase-options-2013.pdf  for complete pricing and purchase options information.

Link to the online SPEC Kit 337 on the ARL Digital Publications website.

 
 

LibValue: Digitized Special Collections webcast

This webcast, recorded August 15, 2013, describes how contingent valuation and Google Analytics can be used to measure the value of digitized special collections. The presenters are Ken Wise, associate professor, University of Tennessee Libraries; Gayle Baker, professor and electronic resources coordinator, University of Tennessee Libraries; and Martha Kyrillidou, senior director of statistics and service quality programs, ARL.

The LibValue project (http://libvalue.cci.utk.edu/) is a three-year study funded by the Institute of Museum and Library Services to define and measure ways in which libraries create value through teaching and learning, research, and social, professional, and public engagement. LibValue is a collaboration among the University of Tennessee, Knoxville; the University of Illinois at Urbana-Champaign Libraries; and the Association of Research Libraries, with partners at Syracuse University and Bryant University.

This is the final in a series of six free webcasts on LibValue to be held in 2013.

 
 

SPEC Kit 335: Digital Image Collections and Services (August 2013)

SPEC Kit 335 examines how research libraries and their parent institutions have responded to the transition from analog to digital images and the growth of digital images available from commercial vendors and/or created within institutions or their libraries. The survey gathers information about current practices relating to the development and management of institutional digital image collections and the acquisition and use of licensed image databases. It explores the infrastructure and support provided by research libraries and/or their institutions for the creation and use of digital images in teaching, learning, and research, including systems and platforms, cataloging and metadata, access and training, services and service points, and copyright and other rights issues. It also identifies collaborative strategies among ARL member institutions for providing digital images. The SPEC Kit includes examples of digital image collection websites, finding aids, image use training materials, copyright and use rights policies, selection policies, descriptions of digital image service points, and digital collection promotional materials.

This publication is available for purchase in both print and online versions. Download the spec-kit-purchase-options-2013.pdf  for complete pricing and purchase options information.

Link to the online SPEC Kit 335 on the ARL Digital Publications website.

 
 

Appraising our Digital Investment: Sustainability of Digitized Special Collections in ARL Libraries

While many research libraries have begun to digitize their collections and share best practices around the steps required to create digital content, much less is known about what happens post-launch. Building on previous research by Ithaka S+R that defined key aspects of sustainable digital content, Appraising our Digital Investment: Sustainability of Digitized Special Collections in ARL Libraries offers a first look at the practices, attitudes, costs, and revenues associated with caring for digitized special collections. The report shares results from a survey conducted on the sustainability of digitized special collections at ARL member institutions.

pdf digitizing-special-collections-report-21feb13.pdf

See also the March 7, 2013, webcast about this report.

 
 

SPEC Kit 333: Art & Artifact Management (December 2012)

SPEC Kit 333 explores the scale and scope of art and artifact materials held by ARL member libraries, which tools and techniques they currently use to manage these collections, including those used by library staff only and those used to make information about these collections available to the public, and if there is evidence of a convergence of library, archive, and museum practices in the management of these collections. It includes collection development policies, guidelines for arranging materials, and examples of how art and artifact collections are described.

This publication is available for purchase in both online and print versions. Download the spec-kit-purchase-options-2013.pdf  for complete pricing and purchase options information.

Link to the online SPEC Kit 333 on the ARL Digital Publications website.

 
 

Scanning Maps: Quantifying Errors to Inform Future Image Capture Efforts

Poster presented at the LCDP Luminary Class, June 2012. In 2009, Stanford began an effort to scan its maps. Scanning large format items such as maps create a multitude of challenges. One of these challenges is to capture the map with specifications that meet all known repurposing needs. A prominent repurposing need is to ensure that the map can be consumed in a Geographic Information System (GIS). A team of Stanford University Library staff consisting of Patricia Carbajales, G. Salim Mohammed, Matt Pearson and Renzo Sanchez-Silva (noted here in alpha order) along with student assistants, conducted a detailed study of a Russian Topographic scanned map where details were visually inspected and checked for scanning errors.

pdf lcdp-2012-poster-g-salim-mohammed.pdf

 
 
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