Receiving and Rapid Cataloging Supervisor
University of Chicago Job Location: Illinois Date Created: 05-22-2019
Receiving and Rapid Cataloging Supervisor
Requisition Number: JR05018
Division /Dept. / Unit: Collections and Access / Technical Services / Acquisitions & Rapid Cataloging
Reports to: Head of Acquisitions Services
Work Schedule: 37. 5 hours per week; Schedule set upon successful hire.
About the Unit
As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University’s commitment to research and teaching and to using its intellectual resources to help solve the world’s problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars.
Responsible for campus library, including general administration, information services, technical services, media and audio/visual services, access services, library information systems, documents, and library special collections.
Career Track and Job Level
Library Technical Services
Coordinates library services within one or more library functional and/or subject-specific areas. Uses high level of subject specific expertise to build library collections, consult in a specialty field, and/or supervise and coordinate one or more primary library programs.
M1: Supervises the daily activities of business or technical support or operations team. Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors. Decisions are guided by policies, procedures and business plan; receives guidance and oversight from manager. Typically does not perform the work supervised.
The job supervises and monitors a team of support staff responsible for coordinating library services within one or more library functional and/or subject-specific areas. Monitors the planning and processing of library collections.
1) Coordinates budgeting, expenses, planning, and procedural changes for library initiatives., 2) Controls the execution of tasks within a particular subject or functional area requiring an in-depth knowledge of library practices and procedures., 3) Supervises the building and expansion of library collections, consults in a specialty field, and plans one or more primary library programs., 4) Interviews, hires, and trains employees; sets and adjusts staff schedules, and manages performance., 5) Performs other related work as needed.
Unit -specific Responsibilities:
1) Responsible for all management duties, including hiring, training and performance management for up to eight (8) full-time clerical positions and additional part-time student staff.
2) Creates and delivers the training essential to performing receiving and rapid cataloging tasks; this includes training that addresses the use of online systems and tools, as well as local procedures.
3) Maintains online procedures and training documentation; revises documentation as needed and communicates these changes to staff.
4) Communicates any changes in policies or procedures occurring outside of the unit, or elsewhere in the department, that may impact the processes of the unit.
5) Evaluates performance of staff; when appropriate, implements disciplinary action (up to and including termination) in consultation with the Head of Acquisitions Services and Library Human Resources.
6) Keeps section Head informed of any issues concerning the operations of the unit and/or performance of staff.
7) Directs, distributes, and oversees work of the unit to meet the goals of the section, ensuring the following:
8) Receipts for new materials are accurately processed in a timely manner
9) Staff are performing assigned tasks according to priorities and are following established policies and procedures.
10) Staff in the unit are identifying problems and are following the appropriate course of action.
11) Overseeing the management of the department’s mail room and ensuring that staff are properly sorting and triaging in-coming shipments of materials.
12) Conducts regular quality control review of the work of the unit; provides additional staff training and coaching if necessary.
14) Solves complex problems related to the unit.
15) Maintains an open and ongoing dialog with other supervisors and managers in Collection Support, Technical Services, Preservation, and Collection Management with regard to workflow, changes in procedures, staff assignments, and/or any issues that arise.
16) Attends meetings, training sessions, or other library functions, and participates actively in discussions related to long-term distribution of duties and workflows.
1) Ability to communicate clearly and concisely verbally and in writing
2) Critical thinking and analytical skills Ability to effectively train and teach others.
3) Excellent interpersonal skills and the ability to work as a team with the Head of Acquisitions Services, other Technical Services supervisors, and interact with clarity, tact and courtesy with Library staff, vendors, and others.
4) Organizational skills and strong attention to detail and accuracy.
5) Ability to manage complex tasks, projects, and workflows.
6) Ability to multitask and handle frequent interruptions.
7) Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology.
8) Demonstrated sound judgment and effective, independent problem-solving and decision-making skills.
1) Ability to bend, crouch, or stoop.
2) Ability to push/pull loaded book carts.
3) Ability to carry or lift loads of up to 49 lbs.
4) Ability to sit for 4 hours or more and use computers extensively for 4 hours or more.
5) Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.
6) Ability to make repetitive wrist, hand, or finger movements.
7) Effective audio-visual discrimination and perception.
8) Ability to operate equipment necessary to perform job.
9) Ability to Use Standard Work Station Equipment.
10) Ability to Use Standard Office Equipment.
Education, Experience, and Certifications
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
1) Bachelor’s Degree
1) Minimum of five (5) years of related library experience
2) Supervisory experience
Technical Knowledge or Skills:
1) Knowledge of searching online databases.
2) Knowledge of word processing, spreadsheet, and database software
3) Reading knowledge of at least one (1) non-English language
2) Cover letter
3) Reference list
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
To apply for this position, external candidates must submit an application and any other required materials through https://uchicago.wd5.myworkdayjobs.com/External. Internal candidates must apply by logging into Workday and selecting the Career worklet; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see https://www.uchicago.edu/jobs/.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services through the Applicant Inquiry Form or call 773-702-5800.