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Assistant/Associate Archivist

Assistant/Associate Archivist

Joan Mitchell Foundation Job Location: New York Apply By: Open until filled Date Created: 09-26-2019

POSITION DESCRIPTION JOB TITLE: Assistant/Associate Archivist STATUS: Full-time, exempt REPORTS TO: Director of Archives and Research EFFECTIVE DATE: September 2019 _____________________________________________________________________________________________ POSITION SUMMARY: The mission of the Joan Mitchell Foundation Archives is to collect, organize, and preserve primary and secondary source materials related to Joan Mitchell and her work, and to make its collections available for research. In addition, the Archives aims to promote an informed and enduring appreciation of Mitchell’s life and work through research support, educational publications, exhibitions, the Foundation’s website, public programming, and other avenues as appropriate. The Assistant/Associate Archivist helps further the mission and objectives of the Archives through support of daily operations and planning and/or implementing a range of short- and long-term projects.   ESSENTIAL DUTIES AND RESPONSIBILITIES Access to Archives + Research Support • Provide external reference services, including responding to queries remotely and in person, supervising researchers on-site, providing researchers access to materials, fulfilling reference copy requests, and maintaining calendar for research visits • Support in-house staff research by providing hands-on research assistance, answering reference questions, and providing staff access to materials • Field licensing requests for archival images and execute license agreements when appropriate • Assist with preparations for loan of archival materials to exhibitions • Oversee scanning and photography of Archival materials for publications and special projects; format and edit digital images in preparation for publication • Maintain accurate inventory of Archives library; catalogue and shelve new titles • Create and populate exhibition files for current exhibitions; maintain historic exhibition files, supplementing with new documentation as obtained; regularly update Mitchell exhibition history on Foundation’s website • Monitor and purchase supplies • Supervise temporary staff, interns, and contractors as needed Educational Materials and Public Programming • Develop and maintain reference resources on Foundation website in collaboration with Design & Media Manager and Communications Manager, to include scans of historic texts, bibliographies, exhibition history, and other materials of interest to scholars and the general public • Generate content related to archival materials for publication on Foundation website and social media platforms • Collaborate with Legacy colleagues to plan and implement programming for both the general public and academic audiences via open houses, class visits, and other events QUALIFICATIONS, KNOWLEDGE, AND SKILLS REQUIRED • Master’s degree in Library and Information Science or a related field and at least three years’ experience in a professional setting; five years’ experience for Associate level • Working knowledge of professional standards and best practices for archives, including the physical handling of delicate materials and general knowledge of basic preservation measures • Knowledge of 20th Century art and art historical methodologies; demonstrated dedication to supporting research and scholarship • Ability to plan and execute long-term projects without extensive supervision; skill in establishing priorities and organizing resources; a thorough and detail-oriented approach to all tasks • Ability to work both independently and as part of a collaborative team • Experience with Photoshop and a strong visual sensibility; proficiency with image scanning and editing • Familiarity and ease with Mac-based computer platforms and FileMaker Pro databases • Discretion, tact, pleasant demeanor and professional work style • Excellent written and oral communication skills • Commitment to the Joan Mitchell Foundation’s mission, vision, purpose, and core values ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job) • While largely sedentary, this position requires the ability to sit, stand, lift up to 20 pounds, speak, and hear, sometimes for extended periods of time • Requires the ability to use a computer and office equipment traditionally found in office settings • Requires the ability to travel regionally and periodically nationally, on behalf of the Foundation HOW TO APPLY To apply, please submit your resume, cover letter and salary requirements to jobs@joanmitchellfoundation.org with the Subject Line: Assistant/Associate Archivist. No phone calls, please.   The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

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