Collection Analysis Librarian

JOB DESCRIPTION OFFICIAL TITLE: This is the official title of the position. Librarian II FUNCTIONAL TITLE: This is the in-house title by which the position may be known. A functional title is usually a more descriptive title than the official title and may be required to identify very specific kinds of work. This title may be used in signing all correspondence. Collections Analysis Librarian GENERAL STATEMENT OF DUTIES: Please provide a brief overview of the general functions of this position. Specific details of duties should be reserved for the Examples of Duties section.) The Collection Analysis Librarian is user focused, data-driven, and engages in processes that support decision making concerning the strategic acquisition, renewal, and retention of Library collections. The librarian also engages in systems integrations, records management and project management activities. Workflows include analyzing varied sources of collections-related data, presenting findings, and aggregating and manipulating large amounts of data from a myriad of sources. SUMMARY AND VISION OF DUTIES SUPERVISION RECEIVED: Please indicate the title, but not the name, of the administrative employee or employees responsible for supervision or direction of work; describe the divergent extents of authority of each, indicating the degree, priorities, and relationships of the supervision or direction, which could range from close supervision to supervision with considerable freedom. Works under the general supervision of the Discovery and Resource Management Systems (DRMS) Coordinator. SUPERVISION EXERCISED: Using descriptive non-numerical terms, identify the scope of supervision, training or direction exercised (i.e., whether the supervision is over a few employees, a small number of employees, a large number of employees, etc.); also, describe the degree of supervision, indicating whether close supervision or general direction is involved, and categorize the physical conditions under which the supervision is given, such as in a laboratory or an office. Supervision of student employees should not be included in this section, but may be listed under Examples of Duties, if applicable. None. EXAMPLES OF DUTIES: Please list and briefly describe several of the duties and responsibilities typically performed and assumed in this position. This list should not be restrictive but should be descriptive in such a manner as to provide concrete information representing examples of the actual work as well as the level of responsibility for the work being performed 1. Develops a strategy for analysis of collections data housed in various resource management systems. Extracts raw data from resource management systems, imports data into data visualization software, evaluates the integrity of the data, conducts data clean-up projects, and supports data-driven collection assessment activities. 2. Coordinates data management activities with other units, within the Library as well as Library partners, Campus partners and Library vendors; leads workshops and programs that promote the discovery, analysis and visualization of data. 3. Participates in migration and integration planning for next generation systems. 4. Supports unit’s assessment activities, to include collecting, maintaining, analyzing and reporting on data/statistics generated by discovery systems. 5. Collects, manages and reports usage statistics for collections resources. Develops and implements automated processes for capturing and storing standardized (COUNTER) reports for electronic resources. 6. Works on complex issues where analysis of situations or data requires in-depth evaluation of variable factors. Constructs and may pursue alternatives towards a solution. Exercises judgment in selecting method, techniques and evaluation criteria for obtaining results consistent with broadly defined policies and practices. 7. In consultation with diverse groups across the Libraries, reviews collections data to determine how well our collections represent diverse cultures, languages and perspectives. 8. Ability to manage projects, set and adjust priorities, work under pressure, be thorough and accurate, follow tasks through to completion, meet deadlines and work independently. 9. Develops strategies to clean and normalize data exported from the Library Service Platform and other systems. Troubleshoots collections data issues. 10. Maintains knowledge of current and emerging systems and tools used to manage bibliographic and other data for resource management, access and assessment. 11. Works closely with the 5 College Consortium libraries and other partners on data visualization efforts. 12. Pursues professional development activities to improve knowledge, skills, and abilities. Coordinate and/or perform special projects and perform other duties as needed. QUALIFICATIONS: Please indicate in a general way the knowledge, abilities, skills, education and experience necessary for any individual to assume this position. It is not the objective of this section to list any one person's specific personal traits and training. It is important to indicate, also, what degree of competence would be required (i.e., considerable education, extensive experience, working knowledge, etc.) to perform the duties and assume the responsibilities typical of this position. 1. Master’s degree in library sciences - or equivalent degree – from a program accredited by the American Library Association, or its appropriate equivalent in librarianship from another country, or have appropriate equivalent experience. 2. Minimum of two years’ professional experience required, preferably in an academic library. 3. Ability to read, analyze, and understand data in a variety of formats. 4. Proficiency with at least one programming or scripting language, such as Python, Java, or Ruby, and use of web services APIs. 5. Demonstrated knowledge of relational database design and programming, including creating relationships, queries, and reports. Experience with SQL or other query language. 6. Knowledge of library metadata schemas, including MARC, MODS, METS, Dublin Core, etc. 7. Experience with XML and related technologies. 8. Familiarity with library collection management standards and tools, such as reporting modules within integrated library systems, digital repositories, COUNTER, SUSHI. 9. Ability to manage projects, set and adjust priorities, work under pressure, be thorough and accurate, follow tasks through to completion, meet deadlines and work independently. 10. Ability to analyze work processes and plan for applications of technology. 11. Ability to handle multiple responsibilities in a changing environment. 12. Understanding of integration and interoperability of library systems, repositories, websites, and research platforms. 13. Advanced problem solving, critical thinking, and analytical skills. 14. Innovative thinking including the ability to utilize analytics/visualization tools in new, creative, and effective ways. Preferred Qualifications: 1. Bachelor’s degree or higher in quantitative or data visualization field such as Applied Statistics, Data Science, or Business Analytics or certificate in data visualization. 2. Experience using quantitative and qualitative Collections Analysis applications, such as SPSS, SAS, Stata, Tableau, R or other data visualization or AI applications. 3. Demonstrated skill in writing programs to parse/map data from one structure to another. OFFICIAL POSITION CERTIFICATION This is a complete and accurate description of this position. Date Signature--Supervisor Date Signature--Dean of Libraries Date Signature--Staff Member

Learn More »