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University Archivist

University Archivist

University of Miami Job Location: Florida Apply By: Open until filled Date Created: 03-05-2021

University Archivist

University of Miami Libraries

The University of Miami Libraries seeks nominations and applications for a collaborative, innovative, service-oriented professional to serve as University Archivist (UA). Reporting to the Associate Dean for Collection Strategies, the UA has curatorial responsibility for the official archival records and University focused collections of the University of Miami that make up the University Archives, the official institutional repository of records that document the history of the University of Miami. The UA will develop and articulate a vision for the University Archives in the University’s 2nd century that accommodates new collection opportunities and formats while expanding documentation of under-represented groups in the campus community. The UA is the primary spokesperson for University history on behalf of University of Miami Libraries (UML). The UA develops and implements public services related to the archives and the history of the University to provide access to the University Archives, including research and reference, instruction, and exhibition curation. The UA develops collections through outreach to the University of Miami’s administration, faculty, and students, as well as with its Alumni communities. In consultation with the Head of Manuscripts and Archives Management (MAM), the UA develops policies for acquisition, organization/processing, and access to University archival collections held by the Libraries. The UA advises University Administration, Schools, Colleges, Departments and Alumni communities on preservation and deposition of records and archives. The UA will lead a signature project in developing the Libraries’ support for the University’s 2025 centennial observance.



  • Administer all public services for the University Archives, including research, reference, instruction, website content, blog, reproduction guidelines and social media content, aligning service standards with those across the Libraries’ Distinctive Collections.
  • Provide a concierge archives research service to University Administration; liaise with University administrative units.
  • Engage administrative units across the University to educate and promote appropriate deposition of materials in the University Archives. Solicits materials of historical value from student organizations.
  • In collaboration with staff in the Alumni Association, solicit archival materials from alumni organizations and individuals that will enhance the historical record of the University.
  • Serves as liaison to the University Records Management & Retention department which oversees records retention schedules and manages storage services.
  • In collaboration with Libraries Administration, contribute to fund raising, friend raising, and community outreach endeavors.
  • In consultation with the Chair of the Cuban Heritage Collection, Head of Special Collections, each head of the UML Branch Libraries, and subject liaison librarians, solicit faculty papers of enduring value.
  • Lead conception and preparation of exhibitions for the University Archives.
  • In consultation with the heads of Manuscripts and Archives Management and Preservation, develop policies for processing, accessing, and preserving materials held In the University Archives.
  • In consultation with the head of Manuscripts and Archives Management, develop and maintain archival processing guidelines and procedures for all analog formats. Manuscripts and Archives Management is tasked with developing access, arrangement, and description for archival holdings including manuscript materials, and special formats such as maps, photographs, posters, and audiovisual materials.
  • In consultation with the head of Digital Production and the Associate Dean for Digital Strategies, develop and maintain archival processing guidelines, procedures and access procedures for all born digital formats.
  • In consultation with Manuscripts and Archives Management and UM Libraries Administration, determine processing priorities for University Archival collections. The University Archivist establishes the provenance and historical significance for the technical processing completed under the coordination of the Manuscripts and Archives Management Department.
  • Work with Libraries Administration and members of Access Services, Manuscripts and Archives Management, Preservation Strategies, and Digital Strategies to plan proper storage for the University’s records and archival collections.
  • Consult with UM Libraries Digital Production and Metadata and Discovery staff to coordinate the digitization of materials and develop metadata for digital reproduction of University Archives content added to the digitized collections.
  • Collaborate with Creative Services and Community Relations and Events staff to market University Archives collections and services.
  • Participate in outreach activities including orientations for students and researchers, events for donors and alumni, and presentations to large groups.
  • Establish effective interdepartmental relationships and communication with colleagues, administrators, students, faculty, and staff to increase effectiveness and to disseminate information.
  • Keep abreast of relevant literature for current awareness of trends, developments, and best practices in archival and library science, with particular emphasis on donor relations, policies, information technology, reference/instructional service, and collection management and development.


  • Network, collaborate, and actively participate in local, regional, national, or international organizations focused on archival and library practices.
  • Represent and promote the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate.
  • Serve on/participate in University organizations, committees, task forces, and teams as appropriate.
  • Serve on library committees, task forces, and teams as appropriate. Standing member of Departmental Representatives and Library Leadership groups.
  • In pursuit of the Libraries’ and University’s strategic objectives, models the University’s “DIRECCT” values (diversity, integrity, responsibility, excellence, compassion, creativity, and teamwork).


Knowledge, Skills, and Abilities - Required

  • Demonstrated successful public service experience, including research/reference services, presentations, and instruction.
  • Strong interpersonal skills.
  • Broad and effective communication skills.
  • Knowledge and experience in archival processing and arrangement.
  • Demonstrated familiarity with best practices for collecting, processing and providing access to born digital archives.
  • Experience in academic collection development.
  • Ability to work collaboratively and effectively with staff, faculty, and University administration.
  • Excellent organizational and time management skills.
  • Ability to work effectively with a culturally diverse population.
  • Knowledge and experience in the development of finding aids.

Knowledge, Skills, and Abilities – Preferred

  • Successful work experience with university administrators and alumni.


  • ALA-accredited graduate degree in library science or a master’s degree from a program in archives management or public history required.
  • Advanced degree in History or a related field, desired.

Work Experience Requirements

  • Relevant experience in an academic or research library.
  • Minimum 3–5 years professional experience in an archive or special collections.


The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common mission of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making the University a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 16,000 faculty and staff from all over the world.


The University of Miami Libraries (UML) rank among the top 50 research libraries in North America with a collection of over 4 million volumes and 123,652 current serial subscriptions. UML comprises six libraries across the University’s three campuses. UML locations on the Coral Gables campus include: the Otto G. Richter Library (the central, interdisciplinary library); the Paul Buisson Architecture Library; the Judi Prokop Newman Business Information Resource Center; and the Marta and Austin Weeks Music Library. The downtown Miami campus hosts the Louis Calder Memorial Library. The Virginia Key campus hosts the Rosenstiel Marine and Atmospheric Science Library. Libraries at the School of Law and the Department of Ophthalmology in the Medical School are administered independently.

The University of Miami Libraries provide support and services for 11,307 undergraduates, 6,504 graduate students, and 16,846 full and part time faculty and staff. UML employs 103 professionals (including 70 librarian faculty), 78 support staff and 90 student employees. UML is a member of and contributor to the Association of Research Libraries, Association of Southeast Research Libraries, Association of Academic Health Science Libraries, Council on Library and Information Resources, OCLC Research Library Partners, International Federation of Library Associations, Center for Research Libraries, International Association of University Libraries, Library Publishing Coalition, Digital Library Federation, Hathi Trust, Academic Preservation Trust, Consortium of Southern Biomedical Libraries, Florida Collaboration of Academic Libraries of Medicine and Southeast Florida Library and Information Network. UML licenses electronic resources through the Northeast Research Libraries and Lyrasis consortia. UML is a member of the Rosemont Shared Print Alliance, Scholars Trust and Florida Academic Repository (FLARE).


University Archives together with Special Collections and the Cuban Heritage Collection constitute the distinctive collections within the University of Miami Libraries’ Collection Strategies division. Additional departments and programs in the division include Acquisitions, Research and Assessment, Preservation Strategies and Manuscripts & Archives Processing. The latter units work in close collaboration with University Archives, as does the Digital Production department of the Digital Strategies division. The University Archives program is located in the Kislak Center curatorial suite with collections housed in distinctive collection stacks in Richter Library and at the Miami Lakes Storage Facility.

Salary and Benefits:

Compensation will be competitive and will be commensurate with the experience and qualifications of the person selected. This is a non-tenure track faculty appointment at the Assistant Librarian Professor or Associate Librarian Professor rank. The University of Miami offers a comprehensive benefits package including: 403b retirement plan; medical, dental, and vision benefits; life, disability, and long-term care insurance available; tuition remission; thirteen paid holidays; and twenty-two days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore and sporting event discounts; and optional fee-based membership in a state-of-the-art wellness center. Moving allowance is available. No state or local income taxes.


Review of applications will begin immediately and continue until the position is filled. The Libraries will be flexible during this time and will conduct most or all of this search remotely. The anticipated start date for this position is June 1st, 2021 or as soon as possible thereafter. Applications should be submitted and must include a letter of interest, curriculum vitae and the names of three references. Materials should be combined in one .pdf file and uploaded when prompted for one’s Resume/CV (5MB max). The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status: Full time Employee Type: Faculty

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