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D’Angelo Law Library Collection Maintenance Supervisor

D’Angelo Law Library Collection Maintenance Supervisor

The University of Chicago Job Location: Illinois Apply By: Open until filled Date Created: 08-30-2022

About the Department The D'Angelo Law Library contributes to the academic and scholarly success of the University of Chicago and Law School communities by providing rich collections and resources, maintaining a premier scholarly environment, and delivering superior library services. D'Angelo’s collections are among the world's finest for law research and enable comprehensive access to legal scholarship and interdisciplinary resources. D'Angelo occupies five floors in the central tower of the Law School's Laird Bell Quadrangle and is a valued partner in the Law School's community of scholarship, teaching, and learning. The D'Angelo Law Library is part of the University of Chicago Library system, working cooperatively with other campus libraries to ensure rapid access to print and digital collections, research and study spaces, and expansive services. D'Angelo team members foster and maintain a collaborative, inclusive, and supportive workplace culture to provide the highest level of service to the prolific and evolving University of Chicago Law School and University communities. Job Summary Under the general direction of the Associate Director for Collection Services, the Collection Maintenance Supervisor is responsible for overseeing invoice processing, serials receiving, claiming, binding, pamphlet and pocket part filing, labeling, and other collection maintenance activities at the D’Angelo Law Library. This position will also participate in the lifecycle and maintenance of D’Angelo’s digital collections to ensure the discoverability and use of electronic resources. The Collection Maintenance Supervisor will collect and maintain statistics on the growth of the print collections and usage of digital resources.   Responsibilities
Invoice processing
  • Process subscription and renewal invoices.
  • Review all invoices submitted for payment.
  • Resolve issues with suppliers regarding payment and/or delivery of materials.
  • Coordinates with the Library Fiscal department to address payment concerns.
  Serials maintenance
  • Establish serial receiving for new serial titles in the library system.
  • Maintain complete and accurate holdings for all serials.
  • Claim missing material as needed.
  • Resolve complex problems related to serials receiving and maintenance.
  • Processes cancellations including communication to suppliers and updating records in the library system.
  Collection maintenance
  • Hires, trains, and supervise approximately 20 hours of student workers.
  • Oversees labeling activities, pocket and pocket part filing, and the shelving and disposition of replacement volumes.
  • Oversees binding activities including communication with our commercial binder.
  • Handles additional preservation needs of the collection.
  Electronic resources access and maintenance
  • Assist with the workflow of establishing access to new electronic resources.
  • Troubleshoot access issues to purchased electronic resources.
  • Collect usage statistics.
  Other
  • Maintain accurate statistics related to collection growth and maintenance.
  • Prepare and update documentation of department procedures.
  • Participate in D’Angelo meetings, planning, and other collegial activities.
  • Regularly collaborates and corresponds with appropriate library staff as needed.
  • May supervise union and/or student employees.
  • Performs other related work as needed.
Minimum Qualifications Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). --- Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. --- Certifications: ---  
Preferred Qualifications 
 
Education:
  • A college or university degree or an equivalent combination of education and experience.
 
Technical Skills or Knowledge:
  • Word processing, spreadsheet, and other office and communication software.
 
Preferred Competencies 
  • Familiarity with the organization of library collections and/or serials publication.
  • Familiarity with legal publications.
  • Experience with a library services platform.
  • Ability to communicate clearly and with courtesy both verbally and in writing.
  • Ability to prioritize and organize complex workflows.
  • Strong organizational skills and attention to detail and accuracy.
  • Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology.
 
Working Conditions 
  • Ability to push/pull loaded book trucks.
  • Ability to make repetitive wrist, hand, or finger movements.
  • Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.
  • Ability to sit for 4 hours or more.
  • Ability to stand for up to 4 hours.
  • Ability to use computers extensively for 4 hours or more.
 
Application Documents
  • Resume (required)
  • Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

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