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Special Collections Cataloging and Metadata Librarian

Special Collections Cataloging and Metadata Librarian

UCLA Job Location: California Apply By: 01/10/2022 Date Created: 12-14-2021

Special Collections Cataloging and Metadata Librarian

Department: Library Special Collections

Rank and Salary: Assistant - Associate Librarian ($58,365 - $80,356)

Position Availability: Immediately

Application deadline for first consideration: January 10, 2022  

The UCLA Library seeks a highly collaborative, knowledgeable, and user-centered librarian for the position of Special Collections Cataloging and Metadata Librarian. The Special Collections Cataloging and Metadata Librarian will be team-oriented and will provide leadership in cataloging and metadata strategies to support the discovery and access of special collections materials. They will have deep knowledge of special collections cataloging and a desire to realize opportunities to engage in creative experimentation while serving the discovery needs of special collections users and stakeholders. They will demonstrate experience in advancing diversity, equity, accessibility, and inclusion, and articulating a description and discovery philosophy in these areas.

Position Duties

Reporting to the Head of Collection Management, the Special Collections Cataloging and Metadata Librarian manages Library Special Collections cataloging and metadata activities and supports stewardship activities for LSC books and manuscripts. The incumbent will work closely with the Head of Collection Management to develop cataloging and metadata priorities and will develop plans and oversee activities to meet those description and discovery priorities. They will supervise members of the Collection Management cataloging sub-team, providing guidance, training, and support of the goals and priorities of the department, as well as the individual team member’s professional development. The incumbent will also undertake original and complex copy cataloging of LSC books and manuscripts, metadata creation, and authority work. The responsibilities undertaken by the Special Collections Cataloging and Metadata Librarian are part of a holistic stewardship ecosystem in a highly interdependent department. As such, it is expected that they will collaborate closely with colleagues across LSC’s functional units, in support of appraisal, stewardship, collections security, description, and access. They are also expected to partner and collaborate with colleagues throughout the Distinctive Collections portfolio and the Library in support of facilitating and enhancing users’ experiences with LSC and the discovery of its materials. 

Specific duties and responsibilities include: Pre-Acquisition and Stewardship Activities

  • Serve as a consultative partner to curators during collection development, appraisal, and acquisition activities and reappraisal initiatives.
  • Collaborate with colleagues in Collection Management to maintain LSC Collection Management manual.
  • Participate in the development, maintenance, and implementation of LSC procedures and practices to facilitate the stewardship of special collections print and manuscript materials, such as post-acquisition assessment, post-cataloging treatment, and security and storage of LSC’s books and manuscripts.
  • Coordinate with colleagues to recommend and implement technologies and workflows to contribute to and enhance LSC’s stewardship of special collections materials.
  • Contribute to the development of metrics and provide assessment data to the Head of Collection Management in support of operational impact and capacity analyses to facilitate acquisition, stewardship, and initiative-related decision-making.

 Metadata Creation and Management

  • Work with the Head of Collection Management to develop cataloging and metadata priorities and goals in support of department-wide mission and goals. Oversee planning and activities in support of meeting description and discovery priorities.
  • Perform original and complex copy cataloging, metadata, and authority work for special collections books and manuscripts across our varied collecting priorities.
  • Identify bibliographic remediation activities and projects to enhance description, address harmful and oppressive description, and facilitate discovery of special collections materials.
  • Advocate for the specific needs of special collections metadata in Library cataloging systems, including identifying workflow and metadata harmonization needs and remediation projects in anticipation of and post-system wide ILS migration.
  • Support activities and workflows to ensure physical control, maintenance, and preservation of special collections books and manuscripts.
  • Collect, analyze, and maintain data to support cataloging and metadata activities, discovery, and access. Prepare and present statistical, narrative, and visual reports for stakeholders.
  • Serve as a resource for technical expertise and problem-solving within Library Special Collections on cataloging issues.

 Supervision

  • Supervise, oversee, and coordinate the LSC cataloging sub-team to optimize workflows, execute projects, and build team understanding of evolving practices, trends, and standards in special collections cataloging.
  • Work with the Head of Collection Management to set performance goals and project deadlines for cataloging and metadata priorities and projects. Delegate work to supervisees, monitor and create strategies for success, and provide constructive feedback.

 Service and Professional Development

  • Serve as Library Special Collections cataloging and metadata representative on system-wide and local committees, working groups, and task forces.
  • Contribute to department and library-wide outreach and community engagement activities, such as instruction, presentations, and reference services.
  • Serve on LSC committees, task forces, working groups, as needed and in alignment with current workload.

The successful candidate will have a commitment to promoting and enhancing diversity through engagement with and promotion of the [UCLA Principles of Community](http://www.ucla.edu/about/mission-and-values); ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equity, and inclusiveness within UCLA Libraries and the campus; strong commitment to user-oriented cataloging and metadata services based on an understanding of research and instruction needs of special collections users; ability to work independently and collaboratively; ability to balance competing priorities and work under tight deadlines; ability to stay abreast of privacy, confidentiality, copyright, and related policies associated with acquisition, access, and use of special collections materials; ability to analyze and synthesize information quickly, thoroughly, and in visual ways to support decisions and communicate with stakeholders; ability to communicate complex technical ideas to library and non-library communities; professional flexibility to operate between traditional MARC-based systems and metadata in other discovery environments; and a commitment to fostering a diverse and inclusive environment and workplace and ability to work with a diverse student and faculty population.  

Description of Unit

Library Special Collections (LSC) is an enterprise-wide, organizational entity within the UCLA Library System that integrates special collections resources, services, and operations. The department is comprised of three functional and interdependent units of approximately 30 FTE employees: Collections Management; Curators and Collections; and Public Services, Outreach, and Community Engagement. The Collection Management team takes a user-driven approach to collections stewardship and employs cutting-edge descriptive practices to increase visibility and access of collections and to ensure that users understand the scope and content of collections in our care. The Curatorial team builds relationships that support collection development and broad engagement with collections in Library Special Collections. Through their evolving knowledge of disciplines, communities, and movements, curators select exemplar collections that clearly align with the mission of the university. The Public Service, Outreach, and Community Engagement Unit ensures broad public accessibility to the outstanding special collections of the UCLA Library and facilitates deeper engagement with the communities we serve. As part of these integrated activities, LSC supports the teaching and research mission of our institution by deploying collections throughout undergraduate and graduate curriculum through collaboration with teaching faculty. Because of the nature of our materials in terms of rarity or fragility, LSC primarily serves visitors in a reading room and in various library instruction spaces where we are dedicated to ensuring access and engagement to unique research materials that are described, discoverable, and accessible. Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/JPF07130

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