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Editorial Assistant

Editorial Assistant

University of Arizona Job Location: Arizona Apply By: 01/28/2022 Date Created: 01-14-2022

The University of Arizona Press is the premier publisher of academic, regional, and literary works in the state of Arizona. We publish about fifty books annually on topics related to our core subject areas: Native American and Indigenous studies, Latinx and border studies, anthropology and archaeology, history, space science, and Arizona and the Southwest. In addition, we are the proud publisher of two award-winning literary series committed to publishing new and established voices from Latinx and Indigenous communities.

The Editorial Assistant is a vital member of the UAP Acquisitions team, providing essential support for the department and its editors. The Editorial Assistant will work closely with one or more editors in both remote and in-person contexts to support all stages of the acquisitions process, from initial manuscript submission to preparing a final manuscript for release to our Editorial, Design, and Production team. A large portion of the Editorial Assistant’s job is managing peer-review, taking care to move projects as swiftly as possible through the process. The editorial assistant is also responsible for department-wide clerical tasks, such as notetaking, calendaring, data entry, and carrying out specific jobs assigned by the Editor-in-Chief.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

CHARACTERISTIC DUTIES

  • Managing the peer-review process. This entails contacting and corresponding with scholars and writers identified by acquisitions editors, receiving and anonymizing completed peer reviews, processing honorarium forms, and tracking deadlines using tools including Excel and Title Management
  • Preparing final manuscript for transmittal to Editing, Design, and Production. This entails working with a checklist to ensure all pieces of a manuscript are in place, reading and recording license agreements for third-party permissions, logging permissions and interior art, and fielding author queries and providing support to authors on all matters related to sending their final manuscript
  • Preparing materials for biweekly Publications Committee meetings. This entails summarizing peer reviews, writing short bios and book summaries, gathering sales data, and pulling materials together for electronic and print distribution to Publications Committee
  • Clerical duties including: sending complimentary copies of books to authors and reviewers, sending form rejection letters, creating and mailing subvention invoices, departmental calendaring, keeping Press database updated with author addresses
  • Taking and distributing notes at bi-monthly publication meetings and biannual Editorial Advisory Board meeting
  • Providing back-up support to Director’s Assistant in distributing mail; working an occasional weekend or evening at a Press event, such as the Tucson Festival of Books
  • Help plan and oversee logistics (including catering) 2-3 times a year for the Press’s Editorial Advisory Board meeting when in-person
  • The UA Libraries support the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support diversity and inclusiveness efforts in the department and college
  • Other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

  • Demonstrated aptitude for detail-oriented work, proactive communications, and task follow-through
  • Demonstrated aptitude for English-language written correspondence, including a high level of accuracy with spelling, grammar, and punctuation
  • Proficiency using Microsoft Office Suite
  • Excellent organizational and time-management skills, with ability to manage multiple competing priorities with reliable follow-through
  • Demonstrated ability to record and track details for several concurrent projects reliably and with accuracy
  • Excellent interpersonal skills to foster a positive team environment and constructive relationships with Press authors and peer reviewers
  • The skills and ability to work with an orientation toward customer service
  • A demonstrated aptitude for critical thinking
  • Excellent communication skills, both written and verbal, with an awareness of language sensitivities around gender and race
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives
  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity

MINIMUM QUALIFICATIONS

  • High school diploma or equivalent, or equivalent learning attained through experience required
  • Minimum of 3 years of relevant experience required

PREFERRED QUALIFICATIONS

  • Experience working in scholarly publishing
  • Educational, professional, or lived experience with topics aligned with the Press’s core acquisitions areas
  • Bachelor’s degree in an area related to the Press’s core acquisitions areas

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