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Schedule for ARL/CARL Joint Spring Meeting 2016

ARL-logo-acronym-and-name-horizontal   CARL Horizontal Colour tagline L


French Translation of Agenda

All available slides are linked from the speakers’ names throughout the schedule below.

Sunday, April 24, 2016

9:00 a.m.–5:00 p.m.


CARL Board of Directors Meeting 1

Breakfast available at 8:00 a.m.

Monday, April 25, 2016

8:00 a.m.–9:00 a.m.

CARL Registration and Breakfast

8:30 a.m.–10:30 a.m.


CARL Committee Meetings

(CARL member representatives, ARL member representatives, and Leadership Fellows only)

9:00 a.m.–11:00 a.m.


ARL Executive Committee Meeting

Breakfast available at 8:30 a.m.

10:30 a.m.–10:45 a.m.

CARL Committee Break

10:45 a.m.–12:45 p.m.


CARL Committee Meetings

(CARL member representatives, ARL member representatives, and Leadership Fellows only)

11:30 a.m.–5:30 p.m.

ARL Board of Directors Meeting I

1:00 p.m.–2:30 p.m.


CARL Lunch

(CARL member representatives only)

3:00 p.m.–5:00 p.m.


CARL Annual General Meeting

(CARL member representatives and specified guests only)

6:00 p.m.–7:30 p.m.


CARL Reception

(CARL member representatives only)

Tuesday, April 26, 2016

7:30 a.m.–9:00 a.m.

Registration and Continental Breakfast

8:30 a.m.–9:30 a.m.


ARL Coordinating Committee Meeting

(ARL Coordinating Committee members only)

9:30 a.m.–10:30 a.m.



ARL Enabling Capacity Committee Meetings

(ARL member representatives, CARL member representatives, and Leadership Fellows only)

  • Advocacy and Public Policy Agenda
  • Assessment Agenda
  • Diversity and Inclusion Agenda
  • Member Engagement and Outreach Agenda

10:30 a.m.–11:00 a.m.


11:00 a.m.–12:00 p.m.



ARL Project Discussions

(ARL member representatives, CARL member representatives, and Leadership Fellows only)

    • What Could We Do with $50 Million, Annually?

      Within ARL libraries, 70% of the $1.6 billion/year that members spend on materials expenditures goes toward products with ongoing costs. E-resources account for an ever-increasing percentage of this total. This group discussed whether we are collectively ready to consider a large-scale cooperative effort to reduce costs of e-journal packages, as the Canadian Research Knowledge Network (CRKN) has for Canada. The group also talked about how we could use the funds recovered through such an effort to build capacity and tools for new forms of digital scholarship.

      —Led by Joe Lucia, Temple University

    • What Role(s) Can—and Should—ARL Play in the Stewardship, Discovery, and Preservation of Born-Digital Resources?

      As each of our institutions works to effectively steward, preserve, and deliver its own collections of born-digital resources, what role can, and should, ARL play as a collective? Should ARL be a convener of stakeholders, a broker of partnerships, a shaper of standards and practices, and/or a manager of collective solutions? This group discussed the possibilities for collective action in stewarding, preserving, and making accessible our born-digital heritage.

      —Led by John Culshaw, University of Iowa

    • Building Sustaining ARL Communities of Practice

      ARL has submitted a preliminary grant proposal to the Institute of Museum and Library Services (IMLS) to create communities of practice for research data services, digital humanities, and liaison librarian practices. Innovation centers and scholars’ labs have also been identified as natural contexts for ARL communities of practice. This group talked about building—and sustaining—communities of practice for the Association.

      —Led by Vivian Lewis, McMaster University

    • Research Data Management: The Question of Preservation

      As research libraries increase their efforts to acquire, store, and curate research data, the question of preservation looms large. This group brainstormed steps that ARL libraries can take as a group to ensure the effective and responsible preservation of research data. The group considered the question, does thinking about research data as a collection allow us to envision collaborative action for data preservation?

      —Led by Austin Booth, University at Buffalo, and Tom Wall, Boston College

    • ARL & Wikipedia: Avenues for Collaboration

      ARL and Wikipedia have begun discussions of how we might collaborate at scale. Linked open data has emerged as one area that may have potential for collaborative development. The research library community and Wikipedia are both at the forefront of this emergent area—this group discussed how we can work together.

      —Led by Elliott Shore, ARL

12:00 p.m.–1:30 p.m.

Networking Lunch

12:00 p.m.–1:30 p.m.


ARL New Director and Interim Director Lunch

Joint Association Meeting Convened

1:30 p.m.–2:30 p.m.


Presidents’ Welcome and Introductions

Larry Alford, ARL President and Chief Librarian, University of Toronto

Martha Whitehead, CARL President and Vice-Provost and University Librarian, Queen’s University

Sari Feldman, Executive Director, Cuyahoga County Public Library and President, American Library Association

2:30 p.m.–3:30 p.m.


The Global Research Library

Stephen Toope examined how libraries will need to step up their own outreach to the world—and to their academic partners—as the scope of university research becomes ever more global.

Ingrid Parent, University Librarian, University of British Columbia

Stephen J. Toope, President, Canadian Federation for the Humanities and Social Sciences, and Director, Munk School of Global Affairs, University of Toronto

3:30 p.m.–4:00 p.m.


4:00 p.m.–5:30 p.m.


Toward Sustainable Scholarly Publishing

Framed by the CARL white paper on Canadian Universities and Sustainable Publishing (PDF), this session presented findings and commentary related to both subscription and emerging open access models for scholarly journals.

Martha Whitehead, Vice-Provost and University Librarian, Queen’s University

Vincent Larivière, Associate Professor of Information Science, University of Montreal and Scientific Director, Platform Érudit

MacKenzie Smith, University Librarian, University of California, Davis

John Willinsky, Director, Public Knowledge Project

6:00 p.m.–7:30 p.m.

Reception at the Hotel

7:00 p.m.–8:00 p.m.


ARLies Film Festival 

View the winning videos and all submissions

Wednesday, April 27, 2016

7:30 a.m.–8:30 a.m.


Registration and Breakfast

Breakfast topics listed below.

    • Electronic Course Reserves

      What role do electronic course reserves play in today’s ARL Libraries? As learning management systems become more robust direct repositories for curriculum materials, open education resources become more plentiful, and we are able to simplify creation of permanent links from a syllabus to our vast commercially published electronic articles and books, are electronic reserves systems still necessary? The University of Connecticut is in the midst of a project to phase out electronic course reserves in favor of direct linking (unmediated) by instructors. This group discussed the ins and outs of such a project. 

      —Led by Martha Bedard, University of Connecticut

    • How Should Libraries Respond to Sci Hub and Lib Genesis?

      You may be following the fascinating case of Alexandra Elbakyan, who runs a file-sharing website called Sci-Hub somewhere in Russia, which bills itself as “the first website in the world to provide mass public access to research papers.” Others call it a site “that provides illegal access to over 47 million scholarly journal articles.” Sci-Hub serves up hundreds of thousands of research papers every day and has had more than 10 million visitors. A sister site, Library Genesis, is providing copies of thousands of scholarly books from university presses and more than a million popular books from commercial presses. Many university presses from ARL institutions are included (visit http://libgen.io/ to see whether your press is included and, if so, how many volumes have been downloaded). Much of the content for these two sites comes from universities that do subscribe to the content, although it is not totally clear who is doing what. ARL members have pressed hard for changes in scholarly communication, including support for open access publishing and the value of institutional and subject-based repositories. At the same time, libraries can and must respect legal and contractual obligations. This group discussed how libraries should respond to these sites as well as the potential development of a session on this topic for the Fall 2016 Association of Research Libraries Meeting.

      —Led by Anne Kenney, Cornell University

    • Repurposing General Collections Funds

      After a period of strategic explorations at the University of Cincinnati, new strategic initiatives became operational (e.g., digital humanities/digital scholarship, research data management, digital repository, etc.). Such new productions demand ongoing budget support. With less funding coming in from the provost to support the library, one option is to continually repurpose collection dollars. Participants in this discussion group shared “lessons learned” from their experiences in repurposing general collection dollars to support new operations.

      —Led by Xuemao Wang, University of Cincinnati

  • Transforming the Scholarly Communication System

    MIT Libraries recently launched a new and innovative approach to their scholarly communications program—the collections budget is now part of this program. This values-based approach hopes to use collections dollars to positively impact the scholarly communication environment and motivate a move towards more openness. This discussion group learned more about this approach and the strategies put in place to make this organizational change. 

    —Led by Chris Bourg, MIT

    • ARL Visiting Program Officer Program

      The ARL Visiting Program Officer (VPO) program provides opportunities for staff members in ARL member libraries to assume responsibility for conducting part or all of specific projects for ARL. This program began in 1998 and, since that time, 58 individuals have contributed to a wide range of projects and activities. The processes for identifying VPOs and projects have evolved, and ARL is interested in gathering member feedback about the program in order to enhance this professional development opportunity. Improving the program at this time will be particularly useful as the Association proceeds with projects through the Strategic Framework’s System of Action. Participants in this discussion group shared their ideas and feedback about the VPO program.

      —Led by Sue Baughman, ARL

8:30 a.m.–9:30 a.m.


ARL Business Meeting

(ARL member representatives, Leadership Fellows, and specified substitutes only)

9:30 a.m.–10:00 a.m.


10:00 a.m.–11:00 a.m.


Joint ARL and CARL Closed Meeting

A closed session for ARL and CARL member representatives to discuss the deliberations of the recent Berlin 12 meeting. ARL and CARL members that attended the Berlin 12 meeting led this discussion.

11:00 a.m.–11:30 a.m.

Tributes to Retiring Directors

11:30 a.m.–1:00 p.m.


Networking Lunch

Discussion topics listed below

  • DPN Update

    Over the past 12 months, the Digital Preservation Network (DPN) has moved from a concept to a production system, complete with replicating nodes, deposit agreements, ingest services, a redisgned website, and new personnel who bring deep and longstanding commitments to the library community. This session covered current and future DPN services, challenges, and opportunities.

    —Led by James Hilton, University of Michigan

  • Enhancing the Value of Open Access Repositories

    Unlike other countries, the US and Canada do not yet have organized and structured communities of practice for institutional repositories. Such a community will enable knowledge sharing and allow the community to coalesce around shared standards and practices. It will also support the development of cross-repository infrastructure and services, such as routers and harvesters, which can greatly improve the perceived value of repositories in the broader community by connecting them into a network. This session discussed a proposal to launch such a community of practice.

    —Led by Tyler Walters, Virginia Tech, and Kathleen Shearer, COAR

11:30 a.m.–1:00 p.m.

CARL Board of Directors Meeting 2

1:00 p.m.–2:30 p.m.


Research Data as a First-Class Scholarly Product

This session presented emerging services and infrastructures to support research data management and sharing.

Mary Ann Mavrinac, Vice Provost and Andrew H. and Janet Dayton Neilly Dean of River Campus Libraries, University of Rochester

Chuck Humphrey, Director, Portage Network

Kathleen Shearer, Executive Director, COAR; Strategic Consultant, ARL; Research Associate, CARL

Jeffrey Spies, Co-Founder and Chief Technology Officer, Center for Open Science

Tyler Walters, Dean of University Libraries, Virginia Tech; Director, SHARE

2:30 p.m.–3:00 p.m.


3:00 p.m.–4:30 p.m.


What is the Value of Libraries?

Libraries around the world are taking a more active approach to measuring the value they bring to their constituencies. Effectively communicating the results of these various explorations in ways that are meaningful and engaging to an increasingly diverse group of stakeholders is critical. This panel focused on practical strategies for communicating the library’s value to internal and external audiences.

Leslie Weir, University Chief Librarian, University of Ottawa

Caroline Brazier, Chief Librarian, British Library, UK

Linc Kesler, Director of the First Nations House of Learning and Senior Advisor to the University of British Columbia President on Aboriginal Affairs

Vivian Lewis, University Librarian, McMaster University

Elliott Shore, Executive Director, Association of Research Libraries

6:00 p.m.–6:30 p.m.

Tours at the University of British Columbia

6:30 p.m.–9:00 p.m.

Reception and Dinner at the University of British Columbia’s Irving K Barber Learning Centre

Ingrid Parent was delighted to host the joint ARL-CARL meeting and a reception and dinner with generous support from Gerald Beasley (University of Alberta), Gwen Bird (Simon Fraser University), Tom Hickerson (University of Calgary), and Jonathan Bengtson (University of Victoria).

Thursday, April 28, 2016

7:00 a.m.–8:00 a.m.

ARL Board of Directors Meeting 2

7:30 a.m.–8:30 a.m.

Registration and Continental Breakfast

8:30 a.m.–10:15 a.m.


Opening an Uncomfortable Conversation on Social Justice and Privilege

Educators and other professionals are correctly being encouraged to attend to diversity issues in their practice. This session offered a timely reminder that the work of attending to difference is not simply about “managing diversity” or pursuing harmony. Bringing about social and institutional changes toward inclusion and social justice requires thoughtful practice and even some professional risk. Darren E. Lund offered insights from his three decades of work on social justice activism and human rights, and he specifically addressed notions of privilege, and the need to be mindful of our own complex identities in this work. This presentation encouraged and prepared attendees to engage in meaningful efforts to foster social justice.

Chris Bourg, Director of Libraries, MIT

Darren E. Lund, Professor, University of Calgary

10:15 a.m.–10:30 a.m.


10:30 a.m.–11:45 a.m.


Advocacy and Public Policy Updates from ARL and CARL

This session updated the ARL and CARL memberships on advocacy and public policy issues and activities.

Ginny Steel, University Librarian, UCLA

Krista Cox, Director of Public Policy Initiatives, ARL

Susan Haigh, Executive Director, CARL

11:45 a.m.–12:00 p.m.

ARL and CARL Presidents Reflect

Joint Association Meeting Adjourned