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TOME FAQ

Below are answers to frequently asked questions about the TOME initiative.

1. What is TOME?

2. What are the benefits of participating?

3. Which universities or colleges are participating so far?

4. What are the criteria for participating for institutions?

5. How can my institution join the initiative?

6. What if my institution can only cover one or two monographs per year?

7. How does an author secure one of the TOME awards?

8. Which publishers are ready to accept grants?

9. When should we start seeing the results from this initiative? In other words, when will these open monographs become available?

10. Where will the open access monographs reside?

11. How will the open access editions be published?

12. Creative Commons offers multiple licenses ranging from CC-BY to CC BY-NC-ND. Do I have a say in which license my book is published under?

13. If I sign on with a participating publisher, is the publisher required to release the open access version immediately upon publication or can there be a delay/embargo (e.g., 6 or 12 months) as with journal articles?

14. If my book is accepted as part of this program, will the publisher still release a print edition?

15. What text should a publisher use to designate a work as a TOME publication?

1. What is TOME?

In spring 2017, the Association of American Universities (AAU), Association of Research Libraries (ARL), and Association of University Presses (AUPresses) launched a new initiative to advance the wide dissemination of scholarship by humanities and humanistic social sciences faculty members through open access editions of peer-reviewed and professionally edited monographs. The Toward an Open Monograph Ecosystem initiative (TOME) is the result of extensive planning conducted by a joint AAU/ARL task force, later joined by AUPresses and then by interested, invited institutions. View a roster of the AAU/ARL/AUPresses TOME Initiative Task Force members guiding this project.

2. What are the benefits of participating?

Open access (OA) monographs make new research freely available online. Increasing the presence of humanities and social science (HSS) scholarship on the web, this will open up such work to more readers.

Publishing costs are met by university-funded grants and other revenue sources. These publication grants enable open access to scholarship and send a strong signal to humanities and social sciences faculties that universities value and wish to promote their scholarship.

The expanded dissemination of scholarship within and beyond the academy advances the core mission of universities to create and transmit new knowledge for public benefit.

This initiative can enable new digital affordances for these publications, such as the integration of multimedia with text and the application of annotation and commenting tools, and can encourage the development of innovative forms of digital scholarship.

3. Which universities or colleges are participating so far?

View a list of participating institutions.

4. What are the criteria for participating for institutions?

Institutions that have joined the initiative have committed to funding a minimum of three awards per year for five years, at $15,000 for a baseline 90,000-word monograph. (Longer works, or those that contain complex elements, may require additional funding.)

5. How can my institution join the initiative?

To join TOME, contact Jessica Sebeok at jessica.sebeok@aau.edu, Mary Lee Kennedy at mkennedy@arl.org, or Peter Berkery at pberkery@aaupnet.org.

6. What if my institution can only cover one or two monographs per year?

Your institution is still very welcome to join the initiative. The driving goals of this initiative are to see more humanities and social sciences scholarship join the open web, and to create a broader and more equitable funding base for the high-quality scholarly publishing that sustains those disciplines.

7. How does an author secure one of the TOME awards?

First, an author should refer to the participating institutions list to discover whether their employer has joined the initiative. Then, reach out to the contact person listed there to find out how the university or college is managing the program. Each institution is developing their own guidelines for the awards, to best serve local needs and goals.

If your institution is not participating, and you are interested in advocating to join, please reach out to Catherine Davidson at Catherine.Davidson@uoit.ca. AAU, ARL, and AUPresses welcome additional institutions!

8. Which publishers are ready to accept grants?

AUPresses is actively compiling a list of member publishers that are currently ready to accept grants under the terms of this initiative, 60 publishers as of May 2017. This list is expected to grow and should not be considered comprehensive.

If an eligible scholar is interested in publishing with a press that is not listed there, they should talk to both their editor and the relevant institutional contact.

9. When should we start seeing the results from this initiative? In other words, when will these open monographs become available?

Institutions were developing their award procedures in 2017. We expect that, as funded books go through proposal, review, completion, and production, the first titles from TOME awards will be available in 2018, with more coming online in early 2019.

10. Where will the open access monographs reside?

There is as of yet no universal platform for OA monographs, but it is generally expected that the OA editions will be hosted on the funder’s institutional repository. Other common homes for OA books include the OAPEN Library, HathiTrust Digital Library, and MUSE Open (forthcoming). Publishers will link to OA editions from their online catalogs.

11. How will the open access editions be published?

The open access editions of these monographs will be freely available to readers across the globe, under a Creative Commons license. Publishers commit to producing an OA edition in a digital format that is accessible but platform-agnostic; and in many cases publishers may also produce a print edition for sale. Monographs funded with TOME awards will be peer-reviewed and edited to the same standards as the publisher’s other scholarly books.

12. Creative Commons offers multiple licenses ranging from CC-BY to CC BY-NC-ND. Do I have a say in which license my book is published under?

Yes. You and your publisher should select the Creative Commons license that best suits your respective needs and goals.

13. If I sign on with a participating publisher, is the publisher required to release the open access version immediately upon publication or can there be a delay/embargo (e.g., 6 or 12 months) as with journal articles?

The initiative does not permit post-publication embargo periods except under very limited circumstances and with the advance mutual agreement of the author, publisher, and TOME representatives.

14. If my book is accepted as part of this program, will the publisher still release a print edition?

The decision to release a print edition of an TOME digital monograph rests with the author and publisher.

15. What text should a publisher use to designate a work as a TOME publication?

“Publication of this open monograph was the result of [the name of the university (possessive)] participation in TOME (Toward an Open Monograph Ecosystem), a collaboration of the Association of American Universities, the Association of University Presses, and the Association of Research Libraries. TOME aims to expand the reach of long-form humanities and social science scholarship including digital scholarship. Additionally, the program looks to ensure the sustainability of university press monograph publishing by supporting the highest quality scholarship and promoting a new ecology of scholarly publishing in which authors’ institutions bear the publication costs.

Funding from [name of Participating Institution] made it possible to open this publication to the world.

www.openmonographs.org”

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